School fees management software
Fees that know who has paid.
Clarvyn keeps the school's fee book: what each class pays, the term's bills, every payment and receipt, and who still owes. The parent sees the same balance in the app.
Arrears
The arrears list is the fee book, already added up.
Every family who owes, how much and for how long, worked out from bills and payments each time the page opens. Nobody marks a family as paid, so nobody can forget to. Take a payment from the row and carry on down the list.
Arrears
Who owes what, and for how long. Longest-owing first.
Owed in total
GHS 14,750.00
Families owing
6
Owing over 90 days
0
None
5 of 5 families owing
| Student ↑ | Admission no. | Class level | Owing for | Amount ↓ | |
|---|---|---|---|---|---|
| Kojo Darko | 2026/0039 | Basic 4 | 42 days | GHS 1,250.00 | Record payment |
| Abena Osei | 2026/0022 | Basic 2 | 42 days | GHS 1,150.00 | Record payment |
| Yaw Asante | 2026/0036 | Basic 4 | 35 days | GHS 750.00 | Record payment |
| Nana Adjei | 2026/0011 | Nursery 2 | 21 days | GHS 900.00 | Record payment |
| Esi Quaye | 2026/0029 | Basic 3 | 14 days | GHS 1,250.00 | Record payment |
In the parent app
The parent sees the same balance, and can pay it.
Each invoice with its balance, and every payment with its method, date and reference, so a parent can check it against their own slip. Where the school has connected an account, the parent pays in the app, all of it or part.
Ama Owusu
Basic 4 · Nhyira Preparatory
Balance
GHS 450.00
owed this term
This term
GHS 1,250.00
invoiced
- Payment receivedMobile money, 10 Oct+GHS 500.00
- Payment receivedCash at the office, 18 Sep+GHS 300.00
- Term 1 feesInvoiced 2 SepGHS 1,250.00
From bill to receipt
How the money moves.
- Fee structures
- Name each charge and what it costs for every child. Add a line only where a class level pays something different.
- The term's bills
- Raised for every child in one press. Pressing it again bills only the children who have none, so a late enrolment is one more press.
- Payments at the desk
- Cash, mobile money, bank or cheque, with who paid and the school's own proof attached. A reference already used is refused.
- Receipts
- Branded with the school's name and crest. Printed at once for cash, and sent to the child's guardians by text message and email.
- Fees forgiven
- Part of one bill waived, with the reason on record, and a second signature when the school's rules ask for one.
- A bill is never edited
- Change a fee structure and every bill already raised stays as it was. A wrong term is cancelled with a reason, and money already paid becomes a credit.
What else is in the console.
See your own fee book in it.
Half an hour on a call. Bring your fee schedule and we will show you the term's bills, the receipts and the arrears list.
Book a demo